Payroll Administrator

AccountStaff is looking for a Temporary AP Assistant for our client in Ambridge. This person would need to be able to start this coming (Monday, January 12th.)
 

Duties/Responsibilities:

• AP Entry
• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Office Experience 
• Moderate MS Excel skills

Join our client's team as an Accounts Payable Specialist and become a vital part of a dynamic finance department dedicated to ensuring accurate and efficient payment processes.  As a key contributor, you will manage daily invoice processing, reconcile accounts, and streamline AP operations in a collaborative, small-team environment.

Required Skills:

• Minimum of 1-year related accounts payable experience
• Proficiency in large ERP systems
• Strong technical skills in Microsoft Excel and Word
• Excellent organizational skills and attention to detail
• Ability to analyze and make decisions independently

Nice to Have Skills:

• Manufacturing sector experience
• Knowledge of ACH, wire transfers, and three-way matching

Preferred Education and Experience:

• High school diploma or GED required, associate or bachelor’s degree in accounting, finance, or related field preferred
• Experience working in a manufacturing environment is advantageous

Take the next step in your finance career—apply now to become a trusted partner in an organization’s success!

AccountStaff is looking for an Entry Level Office Coordinator for our client in the North Shore area of Pittsburgh.  This is a Hybrid role and requires 3 days of onsite work per week.  There is also free parking.  

 

Duties/Responsibilities:

• Customer Service
• Data entry and filing
• Inputting checks and processing ACH’s
• Daily bank balancing
• Handling cash
• Customer service 
• Clerical support

Qualifications:

• Associate's Degree 
• Moderate MS Excel skills

AccountStaff’s team will work as your career partner. Whether you are just starting your career, looking for growth, or wanting a new challenge, AccountStaff can help. Our expertise in the fields of Accounting & Finance will help you elevate your career to the next level. We pride ourselves in our ability to match great talent with great opportunities.  Our extensive benefits package includes Matching 401K, Medical, Dental, Vision, Short Term Disability, Direct Deposit and much more.  Please check out our benefits

AccountStaff is assisting in this exciting opportunity for a detail-oriented Paymaster to handle invoicing and support administrative responsibilities within a dynamic organization. This vital role ensures precise financial transactions and smooth office operations, playing a key part in the company's success.

Required Skills:

• Proficiency in Excel and basic data entry
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks accurately and efficiently
• Good communication skills

Nice to Have Skills:

• Experience with QuickBooks or other accounting software
• Previous administrative or payroll experience
• Familiarity with load/order tracking and invoice management

Preferred Education & Experience:

• No degree required
• Some experience with Excel; QuickBooks experience preferred but willing to train

Take the next step in your career with a team that appreciates initiative and precision!

AccountStaff is seeking a talented Sales & Use Tax Accountant for a key client, north of the city. As a critical member of the team, you will oversee tax compliance, maintain business licenses, assist with audits, and drive process enhancements within a hybrid work environment (Tues-Thurs onsite).

Key Skills:

• Bachelor's Degree in Accounting or Finance
• 2-3 years of indirect tax and accounting experience preferred
• Experience with tax compliance software and Microsoft Excel
• Strong analytical, organizational, and communication skills
• Ability to prioritize and handle multiple tasks efficiently

Nice to Have:

• Familiarity with Vertex software
• Knowledge of multi-state tax regulations

Other Requirements:

• Ability to work effectively in an office setting
• Occasional travel may be required
• Strong attention to detail and proactive problem-solving skills

This opportunity allows you to support a prestigious client in a role that offers comprehensive benefits, including health coverage, 401(k), PTO, and ongoing professional development. If you possess a keen eye for detail and a passion for tax compliance, we encourage you to apply now—take the next step in your career with AccountStaff and our valued client.

Job Details:

• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Paying employees by verifying expense reports and preparing pay checks
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit
• Responding to vendor enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment process

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related field a plus
• Previous accounts payable experience preferred

AccountStaff is helping a client, east of the city, find their next Payroll Specialist.  This key position offers the opportunity to impact their team’s efficiency through payroll processing, system improvements and compliance adherence.

Required Skills:

• 3+ years of payroll processing experience, preferably multi-state
• Proficiency in Workforce Now
• Strong Microsoft Office skills, especially Excel
• Excellent communication, organizational, and problem-solving abilities
• High confidentiality and professionalism
• Ability to thrive in a fast-paced, team-driven environment

Nice to Have Skills:

• Experience with HRIS system integrations
• Knowledge of wage and hour laws across multiple states

Preferred Education and Experience:

• Bachelor’s degree preferred; equivalent relevant experience considered

Ready to make a difference in a dynamic organization? Apply now to become a vital part of a payroll team and help them support their dedicated employees!

Payroll Coordinator – Professional Services | Pittsburgh, PA

AccountStaff is partnering with a well-established professional services firm in Pittsburgh to identify a Payroll Coordinator. The ideal candidate will have hands-on experience with ADP and a thorough understanding of all aspects of payroll processing.

Position Details:

• Direct Hire

• Hybrid Schedule: 4 days in-office / 1 day remote

Key Responsibilities:

• Enter and maintain accurate payroll and timekeeping data to ensure data integrity.

• Reconcile payroll reports and ensure all payments are processed accurately and on time.

• Manage payroll deductions, arrears, and employee balances.

• Handle payroll tax filings and fringe benefit reporting.

• Perform additional payroll-related duties as needed.

Qualifications:

• Proficiency with ADP payroll systems required.

• Experience processing multi-state payroll for 400+ employees.

• Professional demeanor with excellent written and verbal communication skills.

• Strong attention to detail and the ability to multitask in a fast-paced environment.

• Demonstrated initiative and a willingness to learn all aspects of payroll operations.

Why AccountStaff?
At AccountStaff, we’re more than a staffing agency — we’re your career partner. Whether you’re just starting out, seeking growth, or ready for a new challenge, we’ll help you reach your goals in the Accounting & Finance field.

Senior Accountant

We’re looking for a detail-driven, experienced Senior Accountant to join our client's team. This is a key role that helps keep our financial reporting accurate, supports smart business decisions, and ensures compliance with healthcare regulations. You’ll take ownership of month-end close, account reconciliations, financial statements, and process improvements that make our finance operations stronger and more efficient.

What You’ll Do

• Lead month-end, quarter-end, and year-end close activities

• Prepare, analyze, and review journal entries and account reconciliations

• Deliver accurate, timely financial reports in line with GAAP and healthcare standards

• Assist with the preparation of internal and external financial statements

• Monitor accounting data and produce reports that drive insights

• Partner with teams across revenue cycle, operations, and compliance

• Support internal and external audits by managing documentation and responding to requests

• Identify and implement process improvements and automation opportunities

• Maintain compliance with internal controls, policies, and healthcare financial regulations

• Contribute to budgeting, forecasting, and variance analysis

What You Bring

• Bachelor’s degree in Accounting, Finance, or related field

• 5+ years of accounting experience (healthcare industry experience a plus)

• Strong knowledge of GAAP and financial reporting standards

• Hands-on experience with accounting systems

• Advanced Excel skills (pivot tables, formulas, VLOOKUPs)

• Strong analytical, organizational, and problem-solving skills

• Excellent attention to detail and communication abilities

AccountStaff is currently seeking a Operations & Reporting Specialistfor a well-established and reputable organization. This direct-hire, onsite position will play a key role in supporting the Finance Director through detailed analysis of key performance indicators to drive strategic and business decisions.

Position Details:

• Employment Type: Direct Hire

• Work Arrangement: Onsite

Key Responsibilities:

• Maintain and update forecast templates; prepare forecasts, analytical data, and annual plans.

• Coordinate quarterly forecast processes with Commercial Finance, Operations, and Sales teams.

• Consolidate business unit forecasts and present weekly outlook data.

• Conduct analytical reviews of consolidated forecasts against strategic and fiscal plans.

• Prepare monthly variance analyses compared to prior forecasts and fiscal year plans.

• Coordinate and consolidate headcount data for forecasting and planning.

• Perform backlog profitability analyses as needed.

• Upload forecasts and reconcile data with source documentation.

• Provide written and verbal explanations of variances and trends.

Qualifications:

• Bachelor’s degree in Business, Accounting, or Finance (advanced degree preferred).

• Minimum of 3 years of experience in financial analysis, data analysis, or project administration/management.

• Strong analytical skills with advanced proficiency in Microsoft Excel and solid knowledge of Microsoft Office Suite.

At AccountStaff, we take pride in being your dedicated career partner. Whether you’re starting out, seeking professional growth, or exploring a new challenge, we can help you reach your goals. Our expertise in Accounting & Finance allows us to match top talent with exceptional opportunities.

We also offer a comprehensive benefits package that includes a 401(k) with company match, medical, dental, and vision insurance, short-term disability, direct deposit, and more.

AccountStaff is currently seeking a Plant Accountant on behalf of our client to support critical financial operations during a transition phase. This onsite role, reporting directly to the Corporate Controller, offers an excellent opportunity for a detail-oriented accounting professional to contribute immediately as this facility shifts to corporate ERP. You will handle essential functions such as accounts payable and receivable, forecasting, deposits, invoicing, credit memos, commissions, and collections. This is a standalone position based in Ohio.

Required Skills:

• Experience in basic accounting tasks (AP/AR)
• Familiarity with cash reconciliation and deposit procedures
• Ability to prepare forecasts and process invoicing
• Strong organizational and attention to detail
• Effective communication skills

Nice to Have Skills:

• Experience with large ERP systems
• Background in transitional or temporary accounting roles
• Experience managing collections and credit memos
• Immediate availability 

Preferred Education and Experience:

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum of 2 years of relevant accounting experience

Take the next step in your accounting career—apply now through AccountStaff and be part of this vital transition support for our client. Don’t miss this chance to showcase your skills during a key organizational change.

AccountStaff has partnered with a rapidly growing, innovative company to find their next Global Controller. This strategic leadership role offers the opportunity to influence financial operations on a worldwide scale and drive sustainable growth within a mission-driven organization.

As the Global Controller, you will oversee all aspects of the company's accounting functions across multiple regions, including US GAAP compliance, consolidation, internal controls, and process improvement. Reporting directly to the CFO, you will coordinate with regional teams and executive leadership to ensure accurate financial reporting, strategic alignment, and operational excellence. You will lead a diverse, geographically dispersed team and work closely with external auditors and stakeholders to uphold the highest standards of financial integrity.

• Extensive experience with U.S. GAAP, ASC 606, and project-based revenue recognition.
• Strong ERP knowledge, preferably SAP, with a track record of supporting ERP system strategies and automation initiatives.
• Proven success managing global accounting operations and leading cross-cultural teams across multiple regions.
• Excellent leadership, communication, and stakeholder management skills.
• Deep understanding of internal controls, external audits, and compliance requirements in multiple jurisdictions.

Ideal candidates will possess a Bachelor’s degree in Accounting or Finance (Master’s preferred), CPA certification, and at least ten years of progressive accounting experience, including five in senior multinational roles. 

Additional requirements include ability to work independently, support ERP system strategies, and drive process automation initiatives.

Elevate your career by leading a core function at a visionary company committed to sustainable impact. Apply now to be part of this transformative opportunity.

AccountStaff is partnering with a reputable organization to identify a highly skilled Senior Payroll Specialist. This on-site role offers an exceptional opportunity to oversee payroll processes for a diverse workforce and ensure compliance, accuracy, and timeliness. If you have supervisory experience and thrive in dynamic environments, we want to hear from you.

In this key position, you will manage end-to-end payroll operations for over 1,200 employees, including salary calculations, tax filings via Oracle and ADP, and benefits administration. Your extensive knowledge of payroll systems and laws will be essential in conducting audits, ensuring statutory compliance, and maintaining precise employee records. The role requires collaboration with HR, finance, and external agencies to support seamless payroll delivery and resolve issues swiftly.

Required Skills:

• Bachelor’s degree in accounting, finance, human resources, or a related field
• At least 5 years of experience in payroll management or a comparable role
• Supervisory experience managing payroll teams
• Proficiency with Oracle, ADP, and other payroll systems, including tax filings and compliance
• Strong understanding of labor laws, taxation, and payroll audits/dol inspections
• Exceptional attention to detail and accuracy in payroll calculations
• Excellent organizational, time management, and multitasking abilities
• Effective communication skills across organizational levels
• Ability to handle sensitive information with integrity
• Proficiency in Microsoft Office, especially Excel

Nice to Have Skills:

• Experience with Human Resource Information Systems (HRIS)
• Knowledge of multi-state payroll and income tax provisions
• Certified Payroll Professional (CPP) or relevant payroll certifications
• Experience training employees on payroll procedures

Other Requirements:

• Background checks and clearances are a condition of employment

If you’re ready to bring your payroll expertise to a forward-thinking organization and make a meaningful impact, we encourage you to apply now through AccountStaff. Your next career move awaits!

AccountStaff is seeking dedicated QA Associates to uphold and enhance the quality of healthcare support services. This contract-to-hire position offers a hybrid work environment, combining the flexibility of remote work with onsite collaboration on Tuesdays, Wednesdays, and Thursdays. With two shifts available—8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m.—this role is ideal for professionals committed to accuracy, excellence, and process improvement. Make a meaningful impact by ensuring adherence to SOPs, improving agent performance, and supporting our mission to deliver exceptional patient care.

What You Will Be Responsible For:

• Evaluating work completed by Operations agents against program SOPs, WINs, business rules, and related documentation
• Providing coaching and feedback to Operations agents to identify areas of improvement
• Participating in calibration meetings to align quality standards with internal and external stakeholders
• Escalating critical quality issues promptly to senior management
• Contributing to quality initiatives through data analysis, process reviews, and workflow audits
• Assisting with training sessions, including new hire onboarding and refresher programs
• Performing audits on various operational activities, including benefit verification, patient assistance, software support, and inbound communications
• Supporting other QA functions as needed to meet departmental goals
• Flexibility to work occasional evenings or weekends in response to business needs

Required Skills:

• High school diploma or equivalent; relevant experience considered
• 1–3 years of experience as a Case Manager, Benefit Verification Specialist, Contact Center Agent, or in a similar healthcare role
• Prior quality control or QA experience highly preferred
• Moderate proficiency in Excel (data validation, entry, tables, simple formulas)
• Experience in technical writing such as SOPs, User Manuals, or Work Instructions
• Strong analytical skills with the ability to interpret data and provide actionable insights
• Knowledge of healthcare benefits, claim processing, contact center operations, and SOP execution
• Excellent active listening, problem-solving, and attention to detail
• Strong collaboration skills within a matrix environment
• Ability to monitor communications effectively and demonstrate empathy in patient interactions
• Proficiency with PowerPoint and typing skills

Nice to Have Skills:

• Experience with healthcare software systems
• Additional certifications related to quality assurance, healthcare, or customer service
• Prior experience with calibration or performance metric analysis
• Knowledge of healthcare compliance standards and regulations
• Bilingual abilities or multilingual communication skills

If you are detail-oriented, results-driven, and eager to contribute to a team dedicated to healthcare excellence, we encourage you to apply today. Elevate your career with AccountStaff and help deliver the high-quality service that patients rely on every day.

Join our client's team as a Benefits Investigation Specialist and make a difference in healthcare access!

We are seeking dedicated and detail-oriented Benefits Investigation Specialists to play a vital role in ensuring patients obtain the medications they need with simplified coverage verification. This contract-to-hire opportunity offers a competitive hourly rate ($18-$19/hr). The role is onsite across multiple shifts and provides a chance to be part of a dynamic, collaborative environment focused on improving healthcare experiences. If you have a background in customer service, medical, insurance, or related fields and possess strong communication skills, we want to hear from you!

Required Skills

• Excellent communication skills, both verbal and written
• Strong computer proficiency, including Microsoft Office tools and multitasking across dual monitors
• Attention to detail with high accuracy in documentation and correspondence
• Fundamental analytic and problem-solving abilities
• Ability to work independently and collaboratively within small teams
• Comfortable engaging with insurance payers and pharmacy benefit managers via outbound calls

Nice to Have Skills

• Previous experience in healthcare benefits verification or third-party benefits processes
• Knowledge of commercial insurance coverage, medical benefits, government programs, and patient assistance programs
• Experience with benefits investigation or prior authorization processes
• Bilingual communication skills are a plus

Preferred Education and Experience

• High school diploma or equivalent required
• Bachelor’s degree preferred
• At least 2 years of relevant customer service, insurance, benefits, or healthcare experience

Other Requirements

• Must pass background check; no drug screening required
• Onsite availability for three shifts: 8:00 am–4:30 pm, 8:30 am–5:00 pm, or 9:00 am–5:30 pm (shift preferences should be noted during application)
• Training will occur during the first two weeks, from 8:30 am to 5:00 pm

Seize this opportunity to become a key contributor in streamlining healthcare access and making a meaningful difference in patients' lives. Apply now to join an innovative team and help untangle complex prescription reimbursement processes!

AccountStaff is actively seeking a skilled Payroll/Bookkeeper to fill a vital role for our client. This position offers an excellent opportunity to contribute to a growing organization, with potential for full-time employment based on performance. The ideal candidate will be responsible for managing client billing, payroll processing, and basic bookkeeping functions in a fast-paced environment.

Key responsibilities include processing payroll via ADP and QuickBooks, handling bank reconciliations, managing client bills, and maintaining accurate financial records. Precision, attention to detail, and strong organizational skills are essential to success in this role.

Required Skills:

• Proficiency with ADP and QuickBooks for payroll and bookkeeping
• Basic understanding of accounting and financial recordkeeping
• Attention to detail and accuracy
• Excellent organizational and time management abilities
• Clear and effective communication skills

Preferred Education and Experience:

• High school diploma or equivalent; finance or accounting certification is a plus
• 1-3 years of experience in payroll or bookkeeping roles

If you’re ready to leverage your payroll and bookkeeping expertise in a dynamic environment, we encourage you to apply now and join our client’s team through AccountStaff!