Accounting/Admin Assistant

Accounting/Admin Assistant 

If you enjoy being the go-to person who keeps an office running smoothly—and you’re confident working in QuickBooks—this contract-to-hire role is a great way to step into a steady, hands-on position with room to grow into a permanent spot.

Overview

Our client is seeking an Accounting/Office Administrator to support day-to-day accounting and office needs. This role is on-site and needs someone who can work independently with minimal training.

What You’ll Do

• Enter customer orders and create invoices
• Support Accounts Payable and Accounts Receivable
• Enter vendor bills and process payments
• Handle general bookkeeping and office administration tasks
• Provide light front-desk coverage (limited walk-in traffic)

Must-Have Qualifications

• 2+ years of hands-on experience with QuickBooks Enterprise Desktop
• Comfort juggling a variety of accounting and administrative tasks (“wear a couple different hats”)
• Ability to work independently and pick things up quickly with minimal training
• Available to start as soon as possible

Nice-to-Have

• Additional QuickBooks Desktop experience beyond the minimum requirement

 

Bring your QuickBooks expertise and jump in—apply now to be considered.

Sr. Cost Accountant

Make an immediate impact where cost insights drive smarter decisions. This role works closely with Operations, Production, Supply Chain, and Sales to improve performance, strengthen controls, and bring clarity to the numbers behind the work.

Key Responsibilities (what you’ll do)

• Support month-end, quarter-end, and year-end close; prepare journal entries and reconciliations
• Assist with financial statements and management reporting; submit monthly reporting/forecasts/annual plans to corporate via OneStream
• Maintain and update standard costs, labor rates, and overhead allocations
• Manage inventory accounting (valuation, reconciliations, provisions, roll-forwards) and support cycle counts/physical inventories
• Lead cost studies and variance analysis (labor, material, productivity, downtime, scrap)
• Build and improve Excel-based models, dashboards, and analyses to support operations and decision-making
• Support audits, SOX/internal controls, and special projects/continuous improvement initiatives

Must-Have Requirements

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent combination of education and relevant experience)
• Advanced Microsoft Excel skills
• ERP experience
• Knowledge of GAAP and internal controls

Nice-to-Have

• 4–7 years of progressive accounting experience 
• Strong cost accounting and inventory accounting background
• OneStream (or similar financial reporting tool) experience

 

Bring your cost accounting expertise where it will be seen, valued, and put to work—apply today.

Staff Accountant ($57-79K DOE)
Direct Hire
Hybrid 

Position Overview
We are seeking a detail-oriented Staff Accountant to join a growing organization’s accounting team. This individual will play an important role in managing customer account information, coordinating billing activities, maintaining accurate financial records, and supporting financial reporting and audit preparation.
The ideal candidate is organized, analytical, and comfortable working with accounting software and Microsoft Office applications. This is an excellent opportunity for an accounting professional looking to apply their skills in a collaborative business environment.
Key Responsibilities

• Maintain customer account records and enter contract information into the accounting system to support accurate financial processing.
• Review agreements and supporting documentation to verify pricing, payment terms, and customer billing requirements.
• Prepare and process customer invoices, ensuring charges are accurate and submitted according to established deadlines.
• Reconcile billing records, research discrepancies, and work with appropriate team members to resolve issues.
• Compile financial data and prepare accounting schedules, reports, and other required documentation.
• Assist with periodic audits by gathering financial records, organizing supporting materials, and responding to information requests.
• Follow established accounting practices, company procedures, and internal control requirements.
• Provide general accounting support and assist with additional projects as business needs arise.

Qualifications

• Associate degree in Accounting, Finance, or a related discipline, or equivalent relevant work experience.
• Working knowledge of fundamental accounting principles and standard accounting procedures.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Strong attention to detail and the ability to maintain accurate, well-organized records.
• Good analytical and problem-solving skills, including the ability to identify and investigate discrepancies.
• Effective written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.

Preferred Qualifications

• Experience working with an enterprise resource planning (ERP) system or other integrated accounting software.
• Previous experience with customer invoicing, contract administration, accounts receivable, or financial reporting.
• Familiarity with audit documentation and internal accounting controls.

Why Consider This Opportunity?
This position offers the opportunity to contribute to essential accounting functions while expanding your experience in billing, financial reporting, and general accounting operations. Candidates who enjoy working with numbers, solving problems, and maintaining accurate financial information are encouraged to apply.
 

Sr. Tax Accountant 

Bring your tax expertise to a corporate team where you’ll have true end-to-end ownership—from compliance through provision.

Overview

We’re hiring a Senior Tax Accountant to support both direct and indirect tax workflows. In this role, you’ll help drive accurate, timely filings and a smooth close/reporting process, while partnering with internal stakeholders and external auditors/consultants across key initiatives.

Key Responsibilities

• Support an efficient close and reporting process with a continuous improvement mindset
• Ensure accurate and timely filing/payment of federal, state, and local direct and indirect tax returns
• Prepare corporate income tax workpapers and compute book-to-tax differences
• Assist with quarterly estimates, extensions, and annual income tax provision (ASC 740) calculations
• Research income tax opportunities and share recommendations with the team
• Support implementation and execution of tax incentives across internal groups
• Prepare sales, use, and severance tax returns and payment schedules
• Help manage compliance administration (annual reports, local business licenses, exemption certificates)
• Analyze transactional tax accruals and prepare adjusting journal entries as needed
• Research impacts of tax law changes and develop scenario analyses
• Collaborate with outside auditors and tax consultants on special projects

Must-Have Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• 2+ years of progressive income tax/tax accounting experience (public accounting or corporate)
• Strong knowledge of ASC 740 and federal/state income tax compliance
• Proficiency with Microsoft Office and other software applications
• Experience with OneSource Income Tax and OneSource Tax Provision
• Ability to manage multiple priorities and tight deadlines with strong interpersonal skills

 

Apply today to take the next step in your tax career with a team that values quality, accountability, and continuous improvement.

 

Accounting Manager

If you enjoy being the person who keeps the accounting engine running smoothly—guiding a team, tightening up the books, and ensuring tax deliverables go out accurately and on time—this role puts you at the center of day-to-day operations and client success.

Overview

Our client is seeking an experienced (General Ledger) Accounting Manager to lead workflow execution and quality review. 

What You’ll Do

• Own and manage the firm’s workflow schedule, keeping deadlines visible and work moving smoothly
• Lead and mentor a team of 3–5 staff accountants, answering day-to-day questions and coaching quality
• Perform quality-control reviews of general ledgers, bank reconciliations, and financial statements
• Review small business tax returns for accuracy and compliance (S-Corps, Partnerships, Schedule C)
• Prepare financial statements and tax returns for more complex or high-priority accounts as needed
• Serve as a key point of contact for client questions, translating financials into clear guidance

Must-Have Qualifications

• 3+ years of relevant experience
• Experience with heavy general ledger management and detailed QA/review work
• Experience supervising or mentoring accounting staff
• Proficiency with QuickBooks Online

Nice-to-Have

• CPA or EA (Enrolled Agent)
• Experience reviewing small business tax filings and using professional tax software (e.g., Lacerte)
• Strong Excel skills

 

Apply today to step into a hands-on leadership role where your review skills and team guidance directly raise the bar for client deliverables.

Our client is seeking a detail-oriented, motivated individual with a passion for numbers and problem-solving. You'll contribute to our month-end closing, account reconciliations, and financial reporting. This onsite role offers a chance to develop your skills in a supportive team that values precision, communication, and initiative.

Key Responsibilities:

• Assist in month-end closing activities, including processing journal entries and accruals
• Complete cash and general ledger account reconciliations, ensuring accuracy and completeness
• Review, report, and reconcile bank and credit card merchant statements
• Execute monthly corporate credit card expense allocations and benefit allocations
• Support daily, monthly, and yearly audit functions as part of our financial integrity team
• Utilize our ERP system to analyze general ledger activity and improve processes through suggested enhancements
• Contribute to various ad-hoc projects, supporting continuous improvement efforts

Must-Have Qualifications:

• Bachelor’s degree in Accounting or Business
• Proficient in Excel (pivot tables, lookup functions, filters, and tables)
• Strong attention to detail and accuracy
• Ability to prioritize and multitask effectively in a busy environment
• Excellent written and verbal communication skills
• Comfortable working independently and solving problems as they arise

Nice-to-Have Qualifications:

• Minimum 1 year of accounting experience
• Experience working with ERP systems and accounting software
• Bank account reconciliation experience
• Retail accounting background

 

Take the next step in your accounting career—apply now and bring your detail and drive to a team that appreciates your talents!

AP Specialist

Keep payments accurate, vendors supported, and freight moving. As an Accounts Payable Specialist, you’ll be a key part of the accounting operations team—reviewing, auditing, and processing invoices and helping ensure carriers and vendors are paid correctly and on time in a fast-paced environment.

Key Responsibilities (What you’ll do)

• Receive, review, code, and enter vendor/carrier invoices accurately and on time
• Match invoices to purchase orders, transportation records, or settlement documentation
• Support daily check runs and payment processing (checks, ACH, other electronic payments)
• Monitor outstanding payables, track aging items, and help meet vendor payment terms
• Respond to vendor and carrier inquiries and resolve discrepancies and disputes
• Reconcile vendor statements and produce AP activity reporting as needed
• Collaborate with Accounting, Operations, and Customer Service to resolve payment-related issues
• Help identify process improvements and cross-train within the Accounting team

Must-Have Qualifications

• High school diploma or equivalent
• 1–3 years of accounts payable, accounting, bookkeeping, or related experience
• Proficiency in Microsoft Office, including Excel
• Strong data entry, reconciliation, organization, and attention to detail
• Ability to handle multiple priorities and deadlines in a fast-paced environment

Nice-to-Have

• Transportation, logistics, manufacturing, or freight invoice experience (e.g., BOL)
• Experience with ERP/accounting software and transportation management systems
• Associate’s or Bachelor’s degree in Accounting/Finance (or related)
• Bilingual Spanish (preferred, not required)
• Prior leadership experience (for future growth potential)

Apply today to join a team where accuracy, responsiveness, and service make a real impact every day.

Accounts Receivable Coordinator

Position Summary

Responsible for supporting the accounts receivable function through invoicing, payment processing, account maintenance, collections, and reporting activities. Works collaboratively with internal teams and customers to ensure accurate and timely financial transactions.

Key Responsibilities

• Generate and distribute customer invoices.
• Maintain and update customer account records.
• Process payments and apply receipts accurately.
• Reconcile accounts and investigate discrepancies.
• Prepare and process deposits.
• Communicate with customers regarding account inquiries and outstanding balances.
• Monitor and follow up on overdue accounts.
• Assist with setting up new customer accounts and maintaining related documentation.
• Collaborate with internal departments to resolve customer and billing issues.
• Prepare recurring reports and assist with month-end activities.
• Perform other duties as assigned.

Qualifications

• Associate degree in Accounting, Business Administration, or related field preferred.
• Experience in accounts receivable, collections, accounting support, or a related function.
• Knowledge of general accounting principles.
• Proficiency with Microsoft Office applications, including Excel.
• Equivalent combination of education, experience, and training will be considered.

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective verbal and written communication abilities.
• Problem-solving and analytical skills.
• Ability to manage multiple priorities and meet deadlines.
• Team-oriented with a customer-service mindset.
• Adaptable and able to work in a fast-paced environment.
• Knowledge of accounting or ERP systems preferred.

Join a dynamic team where your attention to detail and financial expertise make a real impact! Our client is seeking a dedicated Cash Applications Specialist to support their mission of providing timely, accurate financial processes. This hybrid role offers a chance to grow your career in a collaborative environment that values your skills and contributions.

As a key player in their accounting department, you'll ensure the seamless processing of client payments, supporting collections and billing efforts to maintain our high standards of accuracy and client satisfaction. With a focus on efficiency and teamwork, you'll be the bridge between payments and client accounts—making a visible difference every day.

What You’ll Do:

• Post daily cash receipts, including wire transfers, ACH, credit card, and eCheck payments, to client accounts and invoices.
• Match client payments with outstanding invoices, ensuring timely and accurate application.
• Reconcile bank statements with accounts receivable records and daily bank deposits.
• Identify and resolve discrepancies, including unapplied cash, working closely with banks and internal teams.
• Review client accounts and prepare reports using ERP systems and Excel.
• Support collections and billing teams by providing accurate and timely payment processing and reporting.

Must-Have Qualifications:

• At least 2 years of relevant experience.
• Associate’s degree preferred; 
• Proficiency with ERP systems
• Basic to moderate Excel skills, including pivot tables, lookup functions, and data reconciliation.
• Familiarity with bank lockbox, ACH, wire transfers, and credit card processing platforms.
• Ability to communicate clearly and work well with internal and external stakeholders.

Nice-to-Have Skills:

• Strong attention to detail, analytical thinking, and judgment.
• Excellent communication and client service skills.

 

Apply today to become part of a team where your skills truly make a difference!

Join our client's team as a Bid Administrator and play a vital role in driving their company's growth and success. This position offers a dynamic mix of strategic thinking, detailed project analysis, and relationship building—perfect for someone who thrives in a self-directed environment and enjoys a challenge.

Key Responsibilities

• Prepare and submit approximately 30 bids per month, ensuring accuracy and competitiveness.
• Gather, review, and analyze blueprints, proposals, specifications, and related documents to develop a thorough understanding of project requirements.
• Assess and prioritize bid opportunities, ensuring all qualifying bids are submitted on time.
• Coordinate with clients, vendors, and internal departments on scope changes or project updates.
• Obtain vendor bids by specifying materials, negotiating pricing, and securing discounts.
• Maintain and nurture long-term relationships with clients, vendors, architects, and engineers.
• Review completed bids with senior management to identify successful strategies and areas for improvement.
• Occasionally visit job sites or client offices to evaluate conditions and discuss projects.
• Stay current with industry trends through ongoing education and industry publications.

Must-Have Qualifications

• High school diploma or equivalent
• Experience with Microsoft Office, especially Excel, in a work environment.
• Strong organizational, time management, and communication skills.
• Ability to work independently for long periods, focusing on detailed drawings and digital data.
• Valid driver’s license with a clean driving record.

Nice-to-Have Skills

• Prior construction knowledge
• Ability to perform basic measurements from blueprints.

 

If you’re detail-oriented, proactive, and eager to contribute to exciting projects, we want to hear from you. Apply now and take the next step in your career!