Civil Engineer

Join a dynamic team leading the future of technical innovation as their new Marketing Director! If you're passionate about shaping compelling brand stories, driving growth, and building high-performing teams in a collaborative environment, this is your opportunity to make a meaningful impact.

Our client is seeking an experienced Marketing Director to spearhead their marketing, communications, branding, and market development efforts. This strategic role offers a chance to influence the company’s growth trajectory while partnering with executive leadership to elevate our market presence. You'll lead a talented team, manage budgets, and develop innovative strategies that showcase our technical expertise to new and existing clients.

Key Responsibilities

• Develop and drive a company-wide marketing and branding strategy aligned with our goals.
• Collaborate with leadership to identify growth opportunities, target markets, and service positioning.
• Lead market research, competitive intelligence, and emerging industry trends to inform marketing investments.
• Build, lead, and develop the marketing team, fostering a culture of innovation, collaboration, and inclusion.
• Support business development by creating integrated marketing plans for lab services, technical consulting, and emerging sectors.
• Oversee digital presence, including social media, website content, and public relations, ensuring high-quality, consistent messaging.
• Manage annual marketing budgets, track performance metrics, and optimize programs to maximize ROI.
• Partner with internal teams and external vendors to execute campaigns and ensure strategic alignment across functions.

Must-Have

• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• 10+ years of progressive marketing, communications, or related experience.
• At least 5 years of leadership experience managing marketing professionals and cross-functional teams.
• Proven ability to execute marketing strategies tied to measurable business objectives, including brand management, digital marketing, and CRM (Salesforce and HubSpot experience preferred).
• Strong leadership, communication, and collaboration skills.
• Ability to travel nationally, up to 25% as needed.

Nice-to-Have

• Master’s degree in Business Administration or Marketing.
• Professional certifications in marketing, digital marketing, CRM, analytics, or project management.

If you're ready to lead innovative marketing initiatives with a forward-thinking team, apply now and help shape the future!

Accounting Assistant

Join a dynamic team as an AP/Admin Assistant and become a vital part of our clients' operational success! This contract-to-hire opportunity offers a chance to apply your organizational and administrative skills in a fast-paced environment, directly supporting financial and project workflows onsite. If you're detail-oriented, proactive, and eager to grow your career, this role is perfect for you.

Required Skills:

• Strong proficiency in invoice matching, data entry, and document management
• Experience with QuickBooks Online preferred
• Excellent attention to detail and organizational skills
• Ability to scan, file, and maintain digital records accurately
• Good communication skills and reliability

Nice to Have Skills:

• Experience with IFTA reporting and truck fleet management
• Familiarity with bid calendar management and vendor reconciliation
• Basic knowledge of construction or project management environments

Preferred Education and Experience:

• High school diploma or equivalent required
• Prior experience in accounts payable, administrative support, or related fields is a plus

Ready to bring your organizational talents to an engaging team environment? Apply now and take the next step toward a rewarding career supporting essential business operations!

Accounts Receivable Coordinator

Position Summary

Responsible for supporting the accounts receivable function through invoicing, payment processing, account maintenance, collections, and reporting activities. Works collaboratively with internal teams and customers to ensure accurate and timely financial transactions.

Key Responsibilities

• Generate and distribute customer invoices.
• Maintain and update customer account records.
• Process payments and apply receipts accurately.
• Reconcile accounts and investigate discrepancies.
• Prepare and process deposits.
• Communicate with customers regarding account inquiries and outstanding balances.
• Monitor and follow up on overdue accounts.
• Assist with setting up new customer accounts and maintaining related documentation.
• Collaborate with internal departments to resolve customer and billing issues.
• Prepare recurring reports and assist with month-end activities.
• Perform other duties as assigned.

Qualifications

• Associate degree in Accounting, Business Administration, or related field preferred.
• Experience in accounts receivable, collections, accounting support, or a related function.
• Knowledge of general accounting principles.
• Proficiency with Microsoft Office applications, including Excel.
• Equivalent combination of education, experience, and training will be considered.

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective verbal and written communication abilities.
• Problem-solving and analytical skills.
• Ability to manage multiple priorities and meet deadlines.
• Team-oriented with a customer-service mindset.
• Adaptable and able to work in a fast-paced environment.
• Knowledge of accounting or ERP systems preferred.

Are you organized, detail-oriented, and ready to make an impactful difference in a fast-paced environment? Our client is seeking a proactive and resourceful Administrative Assistant to support their office operations, ensuring everything runs seamlessly. 

What You’ll Do:

• Answer and route phone calls and emails efficiently
• Maintain and organize digital and physical files with precision
• Assist with data entry, document preparation, and basic accounting support (invoicing, tracking)
• Coordinate calendars, meetings, and internal schedules
• Prepare and distribute internal reports and correspondence
• Track and follow up on important paperwork and deadlines
• Support onboarding processes for new hires
• Provide overall administrative support to management and staff

Required Skills:

• Strong organizational and time-management abilities
• Proficiency in Microsoft Office Suite 
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to juggle multiple priorities effectively
• Self-motivated and able to work independently or collaboratively

Nice to Have Skills:

• Experience with customer service
• Familiarity with bid paperwork and contracts management

Preferred Education & Experience:

• High school diploma or equivalent; higher education preferred

This is a fantastic opportunity to grow your career with a supportive organization dedicated to your success. If you’re eager to bring your administrative expertise to a vibrant team, don’t wait—apply now and take the next step in your professional journey!

Join a dynamic organization where your organizational mastery and proactive mindset will empower senior leadership to thrive and drive impactful change. As an integral part of the executive team, you’ll play a crucial role in transforming discussions into action, supporting strategic initiatives, and ensuring seamless operations.

Overview:
We are seeking an experienced Executive Administrative Assistant to support our client's CEO and senior leadership. This is more than an administrative role—it's an opportunity to be a trusted partner in a fast-paced, innovative environment. 

Key Responsibilities:

• Manage complex calendars, coordinate meetings, prioritize tasks, and arrange travel with foresight and efficiency.
• Participate in key internal and external meetings, preparing concise and confidential summaries of discussions, decisions, and action items.
• Track leadership commitments and deadlines, ensuring initiatives stay on course.
• Prepare polished PowerPoint presentations, reports, and correspondence tailored for executive-level audiences.
• Coordinate effectively with executives, clients, government officials, vendors, and external partners, representing leadership professionally.
• Organize multiple projects and strategic initiatives, keeping information, priorities, and deliverables aligned.
• Anticipate needs and handle sensitive information with exceptional judgment and discretion.
• Support special projects and perform related duties to meet evolving business requirements.

Must-Have Qualifications:

• Proven experience supporting senior executives or leadership teams in fast-paced environments.
• Strong organizational skills, with the ability to manage changing priorities and complex schedules.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft PowerPoint, Excel, Word, Outlook, and Teams.
• Ability to handle confidential information with discretion.
• Bachelor’s degree in business administration, communications, management, or similar; equivalent experience considered.
• Flexibility to support occasional travel and schedule demands.

Nice-to-Have Skills:

• Experience with government contracts and proposals
• Analytical judgment and problem-solving skills, with a proactive approach to challenges.

Ready to make an impact supporting a visionary leadership team? We invite you to apply today!

Join a dynamic team where your attention to detail and financial expertise make a real impact! Our client is seeking a dedicated Cash Applications Specialist to support their mission of providing timely, accurate financial processes. This hybrid role offers a chance to grow your career in a collaborative environment that values your skills and contributions.

As a key player in their accounting department, you'll ensure the seamless processing of client payments, supporting collections and billing efforts to maintain our high standards of accuracy and client satisfaction. With a focus on efficiency and teamwork, you'll be the bridge between payments and client accounts—making a visible difference every day.

What You’ll Do:

• Post daily cash receipts, including wire transfers, ACH, credit card, and eCheck payments, to client accounts and invoices.
• Match client payments with outstanding invoices, ensuring timely and accurate application.
• Reconcile bank statements with accounts receivable records and daily bank deposits.
• Identify and resolve discrepancies, including unapplied cash, working closely with banks and internal teams.
• Review client accounts and prepare reports using ERP systems and Excel.
• Support collections and billing teams by providing accurate and timely payment processing and reporting.

Must-Have Qualifications:

• At least 2 years of relevant experience.
• Associate’s degree preferred; 
• Proficiency with ERP systems
• Basic to moderate Excel skills, including pivot tables, lookup functions, and data reconciliation.
• Familiarity with bank lockbox, ACH, wire transfers, and credit card processing platforms.
• Ability to communicate clearly and work well with internal and external stakeholders.

Nice-to-Have Skills:

• Strong attention to detail, analytical thinking, and judgment.
• Excellent communication and client service skills.

Apply today to become part of a team where your skills truly make a difference!

AccountStaff has partnered with a growing organization to hire an Entry Level Financial/Data Analyst. This position offers an excellent opportunity to contribute to a dynamic team during a period of exciting relocation and expansion.

• Maintain and update vendor, customer, pricing, and item attributes to enable accurate commerce activities
• Process sourcing documents manually and systematically across all areas of master data
• Perform system audits to verify data accuracy and consistency against source documents
• Collaborate with cross-functional teams to ensure current and precise information (e.g., item deactivation, attribute changes)
• Identify opportunities for streamlining master data processes and inputs
• Create and maintain policies, procedures, and SOPs for master data management
• Research and resolve vendor and customer invoice discrepancies
• Assist with projects and perform root cause analyses to develop corrective actions

Required skills include 1-2 years of experience in accounting, finance. data, pricing, or related fields, strong communication abilities, and a solid understanding of supply chain and accounting concepts. Candidates should be proficient in Microsoft Excel and possess problem-solving and research capabilities.

Preferred qualifications involve a Bachelor's degree in Business, Accounting, or Logistics. Candidates must be self-motivated, results-driven, detail-oriented, and capable of managing multiple priorities effectively. Familiarity with ERP systems is beneficial.

This role offers a temporary-to-hire opportunity, with a competitive hourly rate of $24-25, emphasizing a hybrid work environment during the transition period and a move to our new Cranberry location at the end of the year. The successful candidate will demonstrate initiative, collaboration, and a proactive approach to mastering data integrity for a thriving organization.

Take the next step in your career and join a progressive company—apply today and become a vital part of our growing team!